Rocky Mountain Collage Society
Bylaws
Created September 11, 2007
Amended August 30, 2010
Pursuant to a resolution duly adopted by its membership, the Rocky Mountain Collage Society (RMCS) hereby adopts the following Bylaws.
ARTICLE I-Name
The name of the organization is:
THE ROCKY MOUNTAIN COLLAGE SOCIETY
ARTICLE II-Life of the Organization
The period of its duration is perpetual.
ARTICLE III-Mission Statement
The goals of the RMCS are: to encourage the use and understanding of collage as a fine art form, to provide education about collage and promote collage as a fine art form. To advance these goals, the organization will utilize, but is not limited to:
a) Members and juried shows
b) Workshops
c) Lectures
d) Publications
e) Demonstrations
f) Symposia
g) Awards and donations at art show
ARTICLE IV-Parliamentary Authority
The rules contained in the modern Edition of Robert's Rules of Order shall govern, except where they are inconsistent with the Laws of the State of Colorado.
ARTICLE V-Membership
Section 1.
There shall be four membership categories: Associate, Signature, Honorary, and Student.
A. Associate: These are artists or interested persons who have been admitted to membership in RMCS and whose dues are current. Associate members shall have full voting privileges and are eligible to serve on the Board of Directors.
B. Signature: An Associate member meeting the established signature criteria. Signature members will have been accepted into three juried shows at the National or Regional level, and have their dues paid. Dues will be maintained even during years the artist is not entering exhibitions in order to maintain Signature status.
C. Honorary: An Honorary Membership may be granted by a unanimous vote of the Board of Directors and approval of the Membership to any person who had made a significant contribution to RMCS.
D. Student: Up to two Student memberships will be awarded each year to interested Art Students attending Mesa State College.
Section 2.
Guests may attend meetings, but will have no voting privileges.
Section 3.
There will be no restriction to membership and participation in RMCS due to race, age, color, creed, gender, or sexual orientation.
ARTICLE VI-Dues
Dues are determined by the Membership and are non-transferable. The dues period will be from January 1st through December 31st and are payable on December 31st.
ARTICLE VII-Dissolution
No part of the income or assets of the organization shall be distributed to, or inure to, the benefit of an individual. Upon dissolution of the organization, and after all liabilities have been paid, assets on hand will be donated to the Western Colorado Center for the Arts (Art Center).
ARTICLE VIII-Powers
The organization, acting through its general Membership and Board of Directors, shall have the general powers to adopt and alter Bylaws, amend its Articles of Incorporation, consolidate or merge with any other organization, and exercise every right, power and privilege necessary, incident or pertaining to its business or mission statement, and to conduct its affairs as a club, art group or non-profit corporation under the laws of the State of Colorado.
ARTICLE IX-Board of Directors
Section 1.
The management of this organization shall be under the control of a Board of Directors. The Board of Directors shall consist of the President, Vice President, Secretary, Treasurer, Exhibitions Coordinator, Historian, IT Manager, immediate Past President and one Member-at-Large for each 25 members, or a fraction thereof, calculated on the date the nomination committee reports. All directors will be elected by the Membership. The Board shall elect all officers of the Board after the yearly election. There shall be no more than 12 Board Members and no less than 8.
Section 2.
The quorum for meetings of the Board of Directors shall consist of 50% of the board.
A. Motions may be made and Board members may cast votes by e-mail or by telephone or fax.
B. Motions brought before the Board shall be adopted when approved by a majority of the Board or by a majority of Board members present if there is a quorum at any board meeting or by a majority of a quorum obtained by electronic means as stated below (par. XI.2.C.).
C. The Board may meet and propose motions if at least 4 members are present, but may not approve a motion until a quorum is obtained by telephone, e-mail, fax or at a reconvened meeting in which a quorum is present.
Section 3.
The Board shall meet when requested to do so by two or more members of the Board. All meetings of the Board shall be open to all members. A member may be included on the Agenda if one week's notice has been forwarded to the President.
Section 4.
If any officer cannot complete the term for any reason, the Director's when in office may choose, by a majority vote, a successor. The first order of business at any meeting following a creation of a vacancy of an officer of the Board of Directors shall be the filling of said vacancy by the Board.
Section 5.
An officer or member of the Board of Directors shall be recalled from office if requested by two-thirds vote of the membership.
Section 6.
The Board of Directors shall meet a minimum of 4 times annually or at such times as they deem necessary.
ARTICLE X-Duties of Officers
Section 1.
The duties of the officers are as follows:
President of the Board: Leads Board and General Meetings and formulates agendas, guides and mediates Board actions, monitors activities of all other Board members and committees, and performs other duties as needed.
Vice-President of the Board: In the absence of President, leads Board and General Meetings and performs other duties as needed and determined by President and the Board.
Secretary of the Board: Manages, maintains and distributes minutes of all meetings, maintains other records and correspondence of the organization, provides notice of the meetings, leads Board and General Meetings in absence of President and Vice-President.
Treasurer of the Board: Manages, maintains, distributes and interprets all financial transactions and records for the organization, provides an annual report of finances of the organization at the annual meeting and at each Board meeting.
Exhibitions coordinator: Responsible for searching out and planning venues for collage artists to show works in public, and for heading up the biennial exhibitions.
Historian: Responsible for collection and organization of visual records of club activities, via newspaper articles, photographs, and other records, presented in a scrapbook format.
IT Manager: Responsible for maintaining and updating the website and gallery, updating the membership roster, as well as sending out important communications.
Past President of Board: Serves as a resource and support to the RMCS President and Board of Directors
Member at large: Assists as needed in various Board duties and oversees committees, etc.
Section 2.
The Board may appoint committees from the board and/or general membership as needed.
ARTICLE XI-Election of Board of Directors
The Directors shall be elected by ballot by members of good standing. The ballot shall be distributed in September. Their term of office shall be for one year beginning on the first day of October and ending on the last day of the following September.
ARTICLE XII-Meetings
Section 1.
There will be general meetings held every other month, except June, July and August, including the Annual Meeting at a time and place decided by the Board of Directors.
Section 2.
An Annual meeting shall be a general meeting for the purpose of receiving annual reports, amending the Bylaws, nominating Board of Directors members, and any other business that may arise.